ERPNext - Truly Open Source ERP
Distinguishing Features
- Integrated Modules
- User-Friendly Interface
- Reporting and Analytics
- Open-Source
- Integration
- Community Support
- Scalability
- Cloud and On-Premises Deployment
ERPNext provides comprehensive modules that cover essential business functions such as
accounting, sales, inventory management, purchasing, manufacturing, project management, human resources, and customer relationship management (CRM)
These modules are seamlessly integrated, allowing for efficient data flow and collaboration across departments.
accounting, sales, inventory management, purchasing, manufacturing, project management, human resources, and customer relationship management (CRM)
These modules are seamlessly integrated, allowing for efficient data flow and collaboration across departments.
ERPNext features a clean and intuitive interface that is designed to be user-friendly.
The easy navigation and organized layout make it simple for users to access information and perform tasks efficiently, regardless of their technical expertise.
The easy navigation and organized layout make it simple for users to access information and perform tasks efficiently, regardless of their technical expertise.
ERPNext provides robust reporting and analytics capabilities, allowing businesses to generate real-time reports, track key performance indicators (KPIs), and gain actionable insights into their operations.
Customizable dashboards and graphical representations facilitate data visualization and decision-making.
Customizable dashboards and graphical representations facilitate data visualization and decision-making.
ERPNext is an open-source software, which means the source code is freely available, customizable, and extensible.
Also there are no user Licences required whatsoever
Also there are no user Licences required whatsoever
ERPNext supports integration with third-party applications, services, and APIs.
It provides connectors for payment gateways, shipping providers, email services, and more, allowing businesses to integrate ERPNext into their existing IT infrastructure and extend its functionality.
It provides connectors for payment gateways, shipping providers, email services, and more, allowing businesses to integrate ERPNext into their existing IT infrastructure and extend its functionality.
ERPNext is open-source, benefiting from an active community of developers and users who contribute to its development, provide support, and extend its capabilities.
Suitable for small and medium-sized enterprises (SMEs), ERPNext can scale with growing businesses, accommodating increased data and user requirements.
Organizations can choose to deploy ERPNext in the cloud or on their own servers, offering flexibility in terms of infrastructure.
Core Modules
Manage financial transactions, general ledger, accounts payable and receivable, bank reconciliation, budgeting, and financial reporting.
It helps businesses maintain accurate financial records and track financial performance.
It helps businesses maintain accurate financial records and track financial performance.
To manage the procurement processes.
Features : purchase requisitions, purchase orders, supplier management, purchase invoicing, and purchase analytics.
It helps optimize purchasing activities, maintain supplier relationships, and ensure timely procurement of goods and services.
Features : purchase requisitions, purchase orders, supplier management, purchase invoicing, and purchase analytics.
It helps optimize purchasing activities, maintain supplier relationships, and ensure timely procurement of goods and services.
Manage stock levels, track inventory movements, and optimize inventory control.
Features: stock reconciliation, item valuation, warehouse management, batch and serial number tracking, and inventory analytics.
It helps businesses maintain accurate inventory records, optimize stock levels, and streamline stock management processes.
Features: stock reconciliation, item valuation, warehouse management, batch and serial number tracking, and inventory analytics.
It helps businesses maintain accurate inventory records, optimize stock levels, and streamline stock management processes.
Manage the entire sales process, from lead management to order fulfillment.
Features: lead tracking, opportunity management, quotation generation, sales order processing, invoicing, and sales analytics.
It helps in managing customer interactions, tracking customer communication, and improving customer relationship management.
Features: lead tracking, opportunity management, quotation generation, sales order processing, invoicing, and sales analytics.
It helps in managing customer interactions, tracking customer communication, and improving customer relationship management.
Manage Production planning, work order management, bill of materials (BOM) management, and production tracking.
Features : Capacity planning, production scheduling, material requisition, shop floor control, and production analytics.
It helps businesses optimize their production processes, track work in progress, and ensure efficient resource utilization.
Features : Capacity planning, production scheduling, material requisition, shop floor control, and production analytics.
It helps businesses optimize their production processes, track work in progress, and ensure efficient resource utilization.
To plan, execute, and track projects effectively.
Features : project planning, task management, resource allocation, project timelines, project costing, and project analytics.
It helps businesses manage project schedules, track project progress, and ensure timely project delivery.
Features : project planning, task management, resource allocation, project timelines, project costing, and project analytics.
It helps businesses manage project schedules, track project progress, and ensure timely project delivery.
Manage employee information, leave management, attendance tracking, payroll processing, performance appraisals, and employee self-service.
Features : employee onboarding, time and attendance management, leave requests, expense claims, employee performance evaluation, and HR analytics.
Features : employee onboarding, time and attendance management, leave requests, expense claims, employee performance evaluation, and HR analytics.
Manage service contracts, tracking service requests, scheduling service visits, and managing service billing.
Features : service ticket management, service level agreement (SLA) management, technician scheduling, service invoicing, and service analytics.
It helps businesses provide efficient service delivery and track service performance.
Features : service ticket management, service level agreement (SLA) management, technician scheduling, service invoicing, and service analytics.
It helps businesses provide efficient service delivery and track service performance.
Special Modules
- Asset Management
- Project
- Helpdesk:
- Services
- Quality Management
- Point of Sale (POS)
- E-commerce
- Fleet Management
- Timesheets
The Asset Management module enables businesses to manage their fixed assets efficiently.
It includes features for asset tracking, asset depreciation, maintenance schedules, asset disposal, and asset analytics.
It helps businesses track and manage their assets' lifecycle, ensuring proper maintenance and maximizing asset utilization.
It includes features for asset tracking, asset depreciation, maintenance schedules, asset disposal, and asset analytics.
It helps businesses track and manage their assets' lifecycle, ensuring proper maintenance and maximizing asset utilization.
To plan, execute, and track projects effectively.
Features : project planning, task management, resource allocation, project timelines, project costing, and project analytics.
It helps businesses manage project schedules, track project progress, and ensure timely project delivery.
Features : project planning, task management, resource allocation, project timelines, project costing, and project analytics.
It helps businesses manage project schedules, track project progress, and ensure timely project delivery.
Manage customer interactions, track support tickets, and provide effective customer support.
Features : Customer communication tracking, ticket management, service level agreements (SLAs), knowledge base management, customer satisfaction surveys, and helpdesk analytics.
It enables businesses to streamline customer support processes and improve customer satisfaction.
Features : Customer communication tracking, ticket management, service level agreements (SLAs), knowledge base management, customer satisfaction surveys, and helpdesk analytics.
It enables businesses to streamline customer support processes and improve customer satisfaction.
Manage service contracts, tracking service requests, scheduling service visits, and managing service billing.
Features : service ticket management, service level agreement (SLA) management, technician scheduling, service invoicing, and service analytics.
It helps businesses provide efficient service delivery and track service performance.
Features : service ticket management, service level agreement (SLA) management, technician scheduling, service invoicing, and service analytics.
It helps businesses provide efficient service delivery and track service performance.
The Quality Management module in ERPNext helps businesses maintain quality standards and ensure product quality.
It includes features for defining quality inspection criteria, conducting quality inspections, capturing test results, managing quality issues, and tracking quality metrics.
It supports quality control throughout the production process and helps businesses maintain consistent product quality.
It includes features for defining quality inspection criteria, conducting quality inspections, capturing test results, managing quality issues, and tracking quality metrics.
It supports quality control throughout the production process and helps businesses maintain consistent product quality.
The Point of Sale module in ERPNext enables businesses to manage retail sales operations.
It includes features for handling sales transactions, managing product prices, processing payments, and generating POS invoices.
It helps businesses streamline retail sales processes and deliver a seamless customer experience.
It includes features for handling sales transactions, managing product prices, processing payments, and generating POS invoices.
It helps businesses streamline retail sales processes and deliver a seamless customer experience.
The E-commerce module integrates with ERPNext to facilitate online sales and manage web store operations.
It includes features for managing online orders, updating product catalogs, handling payment gateways, and synchronizing e-commerce data with ERPNext.
It helps businesses expand their sales channels and manage online sales effectively.
It includes features for managing online orders, updating product catalogs, handling payment gateways, and synchronizing e-commerce data with ERPNext.
It helps businesses expand their sales channels and manage online sales effectively.
The Fleet Management module allows businesses to manage their fleet of vehicles efficiently.
It includes features for tracking vehicle usage, managing maintenance schedules, recording fuel consumption, and handling vehicle-related expenses.
It helps businesses optimize fleet utilization and control fleet maintenance costs.
It includes features for tracking vehicle usage, managing maintenance schedules, recording fuel consumption, and handling vehicle-related expenses.
It helps businesses optimize fleet utilization and control fleet maintenance costs.
The Timesheets module enables businesses to track employee time and attendance.
It includes features for recording employee work hours, managing timesheets, approving timesheets, and integrating time data with payroll processing.
It helps businesses accurately track employee working hours and manage attendance records.
It includes features for recording employee work hours, managing timesheets, approving timesheets, and integrating time data with payroll processing.
It helps businesses accurately track employee working hours and manage attendance records.
Manufacturing Related Features
- BOM
- Production Planning
- Shop Floor Control
- Work Order
- Job Cards
- Material Request
- Quality Inspection
- Machine Maintenance
- Item Variants
- Serial Number Tracking
- Batch Management
The BOM (Bill of Module) feature in ERPNext allows businesses to create and manage bills of materials. A BOM is a list of components, raw materials, and their quantities required to produce a finished product.
This module helps businesses define the structure of their products and facilitates accurate material and operations planning for production.
It also helps in estimating product costing accurately
This module helps businesses define the structure of their products and facilitates accurate material and operations planning for production.
It also helps in estimating product costing accurately
The Production Planning feature enables businesses to plan and schedule production activities.
It includes features for capacity planning, production scheduling, and resource allocation.
This module helps optimize production schedules and ensures that resources are efficiently utilized to meet production targets.
It includes features for capacity planning, production scheduling, and resource allocation.
This module helps optimize production schedules and ensures that resources are efficiently utilized to meet production targets.
The Shop Floor Control module in ERPNext focuses on managing and monitoring production activities on the shop floor.
It includes features for real-time production tracking, updating work order statuses, capturing actual production times, and managing work in progress.
It includes features for real-time production tracking, updating work order statuses, capturing actual production times, and managing work in progress.
The Work Order Management feature facilitates the creation and tracking of work orders for production.
A work order represents a specific production job or task that needs to be executed.
This module helps businesses manage work orders, monitor work in progress, and track the status of production tasks.
A work order represents a specific production job or task that needs to be executed.
This module helps businesses manage work orders, monitor work in progress, and track the status of production tasks.
The Job Card Management feature allows you to create job cards to guide workers on the shop floor, detailing tasks, instructions, and materials needed for each manufacturing step.
The Material Request and Requisition feature allows businesses to request and manage material requisitions for production.
It provides a streamlined process for requesting materials needed for specific production jobs, ensuring that materials are available when required.
It provides a streamlined process for requesting materials needed for specific production jobs, ensuring that materials are available when required.
The Quality Inspection feature helps to manage quality control by defining inspection criteria, conducting inspections, and ensuring products meet specified standards.
The Machine Maintenance feature allows to manage equipment maintenance schedules, work orders, and maintenance tasks to ensure machines and facilities remain operational.
the Item Variants feature helps to manage products which need some kind of grouping
Handles different product variants within the manufacturing process, such as size, color, or configuration options.
Handles different product variants within the manufacturing process, such as size, color, or configuration options.
Serial Number Tracking feature allows businesses to track the movement and usage of products with serial numbers.
It is particularly useful for industries that require traceability, such as electronics.
It is particularly useful for industries that require traceability, such as electronics.
Batch Tracking feature allows businesses to manage products with unique batch.
It is particularly useful for industries that require traceability, such as pharmaceuticals.
It is particularly useful for industries that require traceability, such as pharmaceuticals.
Few Industry Topshots speak about ERPNext
About Hard n Soft Consultancy
We are a ERP Solution provider focused on leveraging technology for the growth of your organization. Our goal is to enable you to focus on your business and bring efficiency and transformation through cost effective IT Solutions. We believe that any business, no matter how small, can compete with the best in the world using technology.Over the past 35 years, we have worked with amazing Manufacturing, Distribution and Service Industries. Our focus is on offering rapidly deployable and affordable business solutions. Our vision is to bring digital transformation to every organization and support Organizations to increase profitability through Business Process re-engineering, Functional Consultancy, Implementation and Customization of ERP solutions.
We are certified partners of ERPNext and SAP Business One
We have created Industry specific Addon Apps for various industries such as Textiles, Manufacturing,Distribution etc. These Apps automate the data capturing for business processes. They not only smoothen the operations of the ERP but also extend it to suit it to your specific industry or business.
About our Founder & CEO Mr. Sailesh Khawani
Mr Sailesh Khawani, a B.Tech from IIT-Kharagpur (1985) and an MBA (PGDBA) Degree in HR from Symbiosis carries with him more than 35 years of professional experience delivering Business solutions in a variety of industries.Right from the inception of Hard n Soft, he has been actively involved in the design, development & implementation aspects of applications software for management systems for various business houses & industries.
He has a firm grip both in the Technology Aspects as well as Business & Industrial Management Areas.
In designing business solution his emphasis is always on leveraging technology for the business along with ensuring the cost effectiveness of the solution
About our ERPNext credentails
About Frappe Partners
Frappe is the parent company which has created ERPNext. Even though ERPNext is an 100% open source ERP, Frappe continues to grow the ERP by constatntly evolving functionality as well as upgrading it technologically. To achieve this objective it has crated a channel of partners across the globe.
Frappe acts as a nodal organization by first Auditing and only then integrating the contributions to ERPNext by the Partners & the community.
Gold
Silver
Bronze
These categories are based on the Revenue Contributed by the partners to Frappe in the form of hosting ERPNext on the Frappe Servers,
About Frappe Certifications
Frappe School is the Training Unit of Frappe Technologies. At Frappe School, the partners are provided training on ERPNext, Frappe Framework, and all other Frappe ProductsFrappe School is also focused on creating Documentation, conducting Courses & issuing Certifications.
To ensure that the end users of ERPNext get the best experience out of using ERPNext, these partners are provided extensive training on not only functional and technical but also the implementation methodology.
The partners have also been mandated to undergo a series of rigourous Tests,Interviews and Audits conducted by the Frappe Team be fore being Certified.
Our Certifications
It is a matter of pride that after undergoing a series of Tests,Interviews and Audits conducted by the Frappe Team , Hard n Soft Consultancy has been successfully certified by Frappe for :Techno- Functional Competence,
Implementation Methodology,
Data Migration Skills and
All the other processes involved in the succesful deployment of ERPNext
Also our partner Mr Alpesh Jani who heads the Delivery Team, has been successfully certified by Frappe for :
Core Modules Competence
Manufacturing Modules Competence
HR & Payroll Modules Competence
Our ERPNext Certifications
Some of our Distinguishing Features
- Deep Industry Knowledge of a huge number of Industries
- Proven Track Record since 1987
- Comprehensive Understanding of Business Processes
- Strategic Implementation Planning
- Customization Expertise for smooth operations
- Data Migration Skills helps to quickly mograte to ERPNext
- Integration Capability helps information sharing from external Apps
- Post deployment Support ensures smooth transition post Go-Live
- Certified Partner ensures the best utilization of ERPNext
USPs of Hard n Soft
What Our Clients have to say about us
A few of our Industry Solutions
Pharma & Chemical Manufacturing
Food Processing
Footwear Manufacturing
Medical Device Manufacturing
Machine Manufacturing
Furniture Manufacturing
Metal Fabrication
Tours & Travel Agency
Yarn Manufacturing
Textile Dyeing & Printing Houses
Textiles & Fabrics Manufacturing
Solar Panel Manufacturing
Apparel Manufacturing
Our Value Additions to ERPNext
Gate Pass Management System
Gatepass Management Systems play a vital role in maintaining security and controlling access to sensitive areas, ensuring the safety of people and assets.
Visitor Management System
Employee Self Service App
Field Visit Management App
Time & Action Module
Frequently Asked Questions ?
ERP Related General FAQs
1What is the difference between a true ERP & Other Customised Software
True ERP vs Custom Developed Software
True ERP
- Manages ALL aspects of Business
- Integrated Solution
- Has Built In Tools to cusomise ERP as per your requirements
Custom Developed Software
- Designed & Developed especially for your Business
- Prone to Bugs & Data Inconsistencies
2Does my organization reaIly need a true ERPNext ?
- This is checklist of the symptoms which indicate that your organization needs a real ERP like ERPNext
- Are your Business procedures holding you back from growing as fast as you want to?
- Is your top management free enough to focus on its core business areas?
- Is your decision making entirely based on facts, data & analysis?
- Are you constantly in touch with the true health of your business ?
- Does you company have Disconnected & Inefficient Departments ?
- Are you getting Real-time information ?
- Is your software Scalable to handle your growth
- Are you having Inventory Management Challenges ?
- Are you utilising your resources optimally ?
- Are your Employees Productive ?
- Is there ective Communication & Collaboration between your employees?
- Do you have concerns about Data Security ?
- Is your Decision-making based on data generated from your Software ?
- Does your software prone to Errors, Inconsistencies and inaccuracies ?
- Are you able to maintain Timelines / Deadlines for your deliveries without much struggle ?
- Do you have Compliances Gaps ?
- Does you team have to do Duplication of Efforts ?
ERPNext Related FAQs
1What exactly is the COGS system & what are the differences between COGS & the Periodic / Purchase Accounting system ?
COGS vs Purchase Accounting System
COGS:
- Cost of Goods Sold (COGS) or Perpetual Inventory System is a modern approach of valuating inventory, where all purchases are considered as a part of assets.
- Provides accuracy in financial reports, assessment of profitability, and stock valuation.
- The system maintains inventory valuation as per the adopted method, such as FIFO, Moving Avg., Standard.
Purchase Accounting System:
- It is a traditional approach where purchases are considered as a part of expenses and booked to the Profit & Loss Account.
- Manual stock valuation provides scope for profitability manipulation based on the item rate.
- Inventory valuation is not possible; closing stock can be valued and posted to the Profit & Loss Account and balance sheet manually.
2What advantage do I get from Open Source ERP
Open source software (OSS) offers several advantages Here's a breakdown of some of the key points:
Cost Savings: One of the most significant benefits of open source software is that it's available for free, leading to cost savings on licensing fees.
Customization: Open source software provides access to its source code, allowing users to modify and customize it to suit their specific needs.
Flexibility: Users can adapt open source software to fit their workflows and integrate it with other tools and systems.
Security: The transparency of open source code allows for continuous scrutiny, which can result in faster identification and resolution of security vulnerabilities.
Community Collaboration: Open source projects often have vibrant communities that contribute to development, support, and improvements.
Rapid Innovation: The collaborative nature of open source development can lead to quicker feature enhancements and updates.
Vendor Independence: Users are not locked into a single vendor's proprietary technology, reducing vendor dependence.
Users can switch between different implementations or providers without data migration issues.
3Does ERPNext have a Mobile App
ERPNext is highly responsive so, most of the functionality can be achieved using the browser. However we have created a few Mobiles Apps specific for certain functionalities. A few of such apps are :
1. Employee Attendance
2. Field Visit App for Marketing Executives
3. Employee Self Service
1. Employee Attendance
2. Field Visit App for Marketing Executives
3. Employee Self Service
Hosting Related FAQs
1What are the available Hosting options for ERPNext
ERPNext can be hosted using various options, each with its own advantages and drawbacks. Here are some hosting options for ERPNext along with their pros and cons:
1. Self-Hosted (On Premise):
Pros:
Full Control: You have complete control over the hosting environment, including hardware, software, and security settings.
Customization: You can tailor the hosting setup to your specific requirements and integrate with other systems easily.
Cons:
Technical Expertise: Requires technical knowledge to set up, manage, and maintain servers, security, and updates.
Infrastructure Costs: You need to invest in hardware, networking, and security measures.
2. Cloud Hosting (AWS, Azure, Google Cloud, etc.):
Pros:
Scalability: Easily scale resources up or down based on your needs.
Managed Services: Many cloud providers offer managed services, reducing the burden of server management.
Global Accessibility: Accessible from anywhere with an internet connection.
Cons:
Costs: Costs can accumulate based on resource usage, and cloud services can become expensive.
Learning Curve: Some familiarity with cloud platforms is required to set up and manage the hosting environment
3. Managed Hosting Services:
Pros:
Expert Support: Hosting providers offer technical support and maintenance, reducing the need for in-house expertise.
Security: Professional hosting services often provide robust security measures.
Ease of Use: Managed services handle setup and configuration, making it easier to deploy ERPNext.
Cons:
Cost: Managed services come with ongoing subscription fees.
Limited Customization: Some providers may limit customization options to maintain system stability.
4. ERPNext Cloud Hosting (Official Service):
Pros:
Specialized: Hosted by the creators of ERPNext, ensuring compatibility and support.
Managed Updates: ERPNext cloud hosting manages system updates and maintenance.
Support: Access to official support channels for assistance.
Cons:
Cost: Can be more expensive than other hosting options.
Customization: Limited customization options compared to self-hosted solutions.
The choice of hosting option depends on factors such as your organization's technical expertise, budget, customization needs, and security requirements.
Self-hosting provides maximum control but requires technical know-how.
Cloud and managed hosting options offer convenience and scalability but come with associated costs.
It's important to evaluate your organization's needs and resources before selecting the most suitable hosting solution for your ERPNext deployment.
1. Self-Hosted (On Premise):
Pros:
Full Control: You have complete control over the hosting environment, including hardware, software, and security settings.
Customization: You can tailor the hosting setup to your specific requirements and integrate with other systems easily.
Cons:
Technical Expertise: Requires technical knowledge to set up, manage, and maintain servers, security, and updates.
Infrastructure Costs: You need to invest in hardware, networking, and security measures.
2. Cloud Hosting (AWS, Azure, Google Cloud, etc.):
Pros:
Scalability: Easily scale resources up or down based on your needs.
Managed Services: Many cloud providers offer managed services, reducing the burden of server management.
Global Accessibility: Accessible from anywhere with an internet connection.
Cons:
Costs: Costs can accumulate based on resource usage, and cloud services can become expensive.
Learning Curve: Some familiarity with cloud platforms is required to set up and manage the hosting environment
3. Managed Hosting Services:
Pros:
Expert Support: Hosting providers offer technical support and maintenance, reducing the need for in-house expertise.
Security: Professional hosting services often provide robust security measures.
Ease of Use: Managed services handle setup and configuration, making it easier to deploy ERPNext.
Cons:
Cost: Managed services come with ongoing subscription fees.
Limited Customization: Some providers may limit customization options to maintain system stability.
4. ERPNext Cloud Hosting (Official Service):
Pros:
Specialized: Hosted by the creators of ERPNext, ensuring compatibility and support.
Managed Updates: ERPNext cloud hosting manages system updates and maintenance.
Support: Access to official support channels for assistance.
Cons:
Cost: Can be more expensive than other hosting options.
Customization: Limited customization options compared to self-hosted solutions.
The choice of hosting option depends on factors such as your organization's technical expertise, budget, customization needs, and security requirements.
Self-hosting provides maximum control but requires technical know-how.
Cloud and managed hosting options offer convenience and scalability but come with associated costs.
It's important to evaluate your organization's needs and resources before selecting the most suitable hosting solution for your ERPNext deployment.
2What are the advantages of hosting ERPNext on Frappe Server ?
Hosting ERPNext on a server hosted by Frappe can offer several advantages, Here are some benefits of hosting ERPNext on a Frappe server:
- Integrated Environment: Frappe is the underlying framework on which ERPNext is built. Hosting ERPNext on a Frappe server ensures a tightly integrated environment, enhancing compatibility and reducing compatibility issues.
- Ease of Deployment: Since Frappe server is purpose-built for ERPNext, deploying ERPNext on a Frappe server is often straightforward. The server setup is optimized for running ERPNext efficiently, reducing the complexity of deployment.
- Optimized Performance: The Frappe server environment is configured to provide optimal performance for ERPNext. This includes database optimization, caching, and server settings that can enhance the responsiveness and speed of the ERP system.
- Security: Hosting ERPNext on a Frappe server can provide a secure environment. The developers of the Frappe framework understand the security requirements of ERP systems and implement measures to safeguard sensitive business data.
- Updates and Maintenance: When hosting on a Frappe server, you can often benefit from streamlined updates and maintenance processes. The Frappe team releases updates that are tested and optimized for the ERPNext ecosystem.
- Single Point of Contact: Hosting ERPNext on Frappe server can simplify troubleshooting and support. You have a single point of contact for technical assistance.
- Scalability: The Frappe server environment can be scaled as your business grows and demands for resources increase. This scalability ensures that ERPNext can handle higher user loads and increasing data volumes.
It's important to note that while hosting ERPNext on a Frappe server offers these advantages, it might also require technical expertise to set up and manage. Additionally, evaluating your hosting options and requirements is crucial to ensure that you choose the solution that best suits your organization's needs and capabilities.
3What are the roles of Frappe & the Implementation Partner if we take support plan from Frappe ?
Frappe Support Plan Scope:
- Functionality: Assurance that the software will perform according to its documented features and specifications.
- Performance: The software meets performance standards under normal usage conditions.
- Bug Fixes: Timely resolution of critical bugs or issues that affect the functionality of the software.
The Service Level Agreements (SLAs) for the above services depend on the chosen support plan. Enterprise plans receive higher priority compared to support available on shared servers.
Roles of the Implementation Partner:
- To Configure & Customize ERPNext as per your Business Process.
- To configure the Document Layouts.
- To Customize & Create Reports as per your Business Needs.
- To provide Training to your Key Users.
- To undertake Data Migration of Masters & Open Documents.
- To provide technical & functional support post Go-Live.
Implementation Related FAQs
1Does my organization reaIly need ERPNext ?
- This is checklist of the symptoms which indicate that your organization needs a real ERP like ERPNext
- Are your Business procedures holding you back from growing as fast as you want to?
- Is your top management free enough to focus on its core business areas?
- Is your decision making entirely based on facts, data & analysis?
- Are you constantly in touch with the true health of your business ?
- Does you company have Disconnected & Inefficient Departments ?
- Are you getting Real-time information ?
- Is your software Scalable to handle your growth
- Are you having Inventory Management Challenges ?
- Are you utilising your resources optimally ?
- Are your Employees Productive ?
- Is there ective Communication & Collaboration between your employees?
- Do you have concerns about Data Security ?
- Is your Decision-making based on data generated from your Software ?
- Does your software prone to Errors, Inconsistencies and inaccuracies ?
- Are you able to maintain Timelines / Deadlines for your deliveries without much struggle ?
- Do you have Compliances Gaps ?
- Does you team have to do Duplication of Efforts ?
2What is the typical ERPNext Rollout Time & Implementation Phases
Any proper ERP Rollout typically requires 3 to 4 months
The Roll out of an ERP is a very interactive process.
The time required for Rollout is dependent on a number of factors :
The Complexity of Business Process'
The number of customizations required
The response of the teams
The typical Phases in the Implementation Process :
Process Study
Process Mapping with ERPNext
Data Migration
Key User Training
User Acceptance Training
Final Data Migration
Go-Live
3How critical is the selection of the Implementation Partner ? What should I look for while selecting one ?
An experienced ERP implementer plays a crucial role in the successful deployment of an Enterprise Resource Planning (ERP) system.
Here are the important points you should check out while selecting the Implementation Partner.
Deep Industry Knowledge: Should posses deep industry-specific knowledge of a huge number of Industries, thus can understanding the unique challenges and requirements of your business sector, which enables them tailor the ERP solution effectively.
Proven Track Record: Should be really experiences in terms of the number of years as well as have a history of successful ERP deployments.
Understanding of Busines Processes: Should thoroughly understand your business processes, from end to end, ensuring that the ERP system aligns with your workflows and needs.
Strategic Planning: Should have a well-defined implementation strategy, encompassing project scope, milestones, timelines, and resource allocation, which contributes to a smoother deployment.
Customization Expertise: Should have the capalities & be willing to customize the ERP system to meet your organization's unique requirements while avoiding unnecessary complexities that could hinder future scalability.
Data Migration Skills: Should possess proficiency in migrating your existing data to the new ERP system seamlessly, ensuring data integrity and accuracy during the transition.
Integration Capability: Should have enough experience to integrate the ERP system with other existing software applications, optimizing data flow and reducing redundancy.
Post-Implementation Support: Beyond deployment, a good implementer should provide ongoing support and maintenance, addressing issues, updates, and evolving needs as your business grows.
Choosing an ERP implementer with these USPs increases the likelihood of a successful implementation, helping you maximize the benefits of your ERP system and achieve your business objectives.
Here are the important points you should check out while selecting the Implementation Partner.
Deep Industry Knowledge: Should posses deep industry-specific knowledge of a huge number of Industries, thus can understanding the unique challenges and requirements of your business sector, which enables them tailor the ERP solution effectively.
Proven Track Record: Should be really experiences in terms of the number of years as well as have a history of successful ERP deployments.
Understanding of Busines Processes: Should thoroughly understand your business processes, from end to end, ensuring that the ERP system aligns with your workflows and needs.
Strategic Planning: Should have a well-defined implementation strategy, encompassing project scope, milestones, timelines, and resource allocation, which contributes to a smoother deployment.
Customization Expertise: Should have the capalities & be willing to customize the ERP system to meet your organization's unique requirements while avoiding unnecessary complexities that could hinder future scalability.
Data Migration Skills: Should possess proficiency in migrating your existing data to the new ERP system seamlessly, ensuring data integrity and accuracy during the transition.
Integration Capability: Should have enough experience to integrate the ERP system with other existing software applications, optimizing data flow and reducing redundancy.
Post-Implementation Support: Beyond deployment, a good implementer should provide ongoing support and maintenance, addressing issues, updates, and evolving needs as your business grows.
Choosing an ERP implementer with these USPs increases the likelihood of a successful implementation, helping you maximize the benefits of your ERP system and achieve your business objectives.
4What are the roles of Frappe & the Implementation Partner if we take support plan from Frappe ?
Frappe Support Plan Scope:
- Functionality: Assurance that the software will perform according to its documented features and specifications.
- Performance: The software meets performance standards under normal usage conditions.
- Bug Fixes: Timely resolution of critical bugs or issues that affect the functionality of the software.
The Service Level Agreements (SLAs) for the above services depend on the chosen support plan. Enterprise plans receive higher priority compared to support available on shared servers.
Roles of the Implementation Partner:
- To Configure & Customize ERPNext as per your Business Process.
- To configure the Document Layouts.
- To Customize & Create Reports as per your Business Needs.
- To provide Training to your Key Users.
- To undertake Data Migration of Masters & Open Documents.
- To provide technical & functional support post Go-Live.
5Would we require special qualified manpower to handle ERPNext ?
The great aspect about ERPNext as compared to many other ERPs is the extremely simple & intuitive. This would enable the existing users to be able to easily adapt to ERPNext
6What would be the ROI if we implement ERPNext ?
The ROI for implementing any ERP is based on a number of factors such as:
1. The total cost incurred in implementation
2. The profitability of your business
3. The effeciencies of current processes
To calculate the exact ROI it would require a good amount of information in connection with the above aspects. In case you would be interested to work out the exact ROI, we could undertake the process of evaluating it.
However since ERPNext is 100% free from the licencing costs, it would be much better as compared to other ERPs.
Many organizations who have implemented ERPNext have achieved excellent results in a very short period.
1. The total cost incurred in implementation
2. The profitability of your business
3. The effeciencies of current processes
To calculate the exact ROI it would require a good amount of information in connection with the above aspects. In case you would be interested to work out the exact ROI, we could undertake the process of evaluating it.
However since ERPNext is 100% free from the licencing costs, it would be much better as compared to other ERPs.
Many organizations who have implemented ERPNext have achieved excellent results in a very short period.
7What advantage do we get if I get the get my ERP Implemented from a certified partner ?
Advantages of ERPNext Implementation from a Frappe Certified Partner
To ensure that the ERPNext Ecosystem grows in a healthy manner, Frappe conducts a series of Tests, Interviews & Audits before certifying any partner.
Thus the chances of a successful implementation by a certified partner who has undergone such rigorous certification processes are much higher than a freelancer.
Also the certification has to be renewed on a yearly basis to ensure consistent delivery by the partner.
These are the advantages of a certified Frappe Partner:
- Expertise and Experience: Frappe certified partners have in-depth knowledge and experience with ERPNext, ensuring a successful implementation.
- Best Practices: Certified partners follow industry best practices, optimizing workflows and minimizing implementation risks.
- Customization and Configuration: They can tailor ERPNext to your business needs, configuring modules and designing workflows accordingly.
- Smooth Deployment: Certified partners use structured methodologies to ensure a well-planned and organized deployment process.
- Knowledge Transfer: They provide training to empower your team to use and manage ERPNext effectively.
- Ongoing Support: Certified partners offer post-implementation support, helping troubleshoot issues and provide continuous improvements.
- Efficient Project Management: They manage the project with established practices, setting timelines and communicating progress effectively.
- Custom Development: For unique needs, they can develop custom solutions using Frappe's framework.
- Access to Updates: Certified partners have early access to ERPNext updates and new features.
- Community Engagement: They are active in the ERPNext community, connecting with experts for complex challenges.
- Vendor Relationships: Certified partners have direct communication with the Frappe team for technical guidance.
- Long-Term Partnership: Partnering with them ensures ongoing support, optimization, and growth of your ERP system.