SAP BusinessOne - Consulting, Implementation & More!

Comparison with SAP ECC6 or S/4HANA

  • Is your business volume (turnover) is really large (greater than 1000 Cr) ?
  • Do you want your business processes to be really rigid ?
  • Is your ERP budget greater than 1 crore (minimum) ?
  • Are you already using a standard ERP for SME's like SAP B1 and is it falling short of your requirement ?
  • If the answer to any of the above is YES - then SAP ECC6 or S/4HANA is your right choice !!!

Do you really need SAP B1?

Business Challenges

  • Are your Business procedures holding you back from growing as fast as you want to?
  • Is your top management free enough to focus on its core business areas?
  • Is your decision making entirely based on facts, data & analysis?
  • Are you constantly in touch with the true health of your business ?
  • If the answer to any of the above is unfavorable - it's time for you to upgrade to a standard ERP system !!!

Advantages of SAP B1

  • International Best Practices Incorporated
  • Extensive Data Log & Audit
  • Data Consistency Across all Aspects Of Data
  • Functional Stability(Free From Bugs & Glitches)
  • Continual Functional & Technological Upgradations
  • Relatively Quicker Implementation Cycle
  • Vendor Independence
  • High Status Projection

    Customized ERP

    • Software Designed As per the customisation and needs of business process.
    • Customization of ERP software becomes necessary in every part of the technology and because of this technology development most of the organizations tend to customize their software as per their requirement.
    • Customization is the process of fitting the chosen ERP software to the needs of a specific organization.
    • Whenever the processes represented in the ERP software differ significantly from the processes used by the firm one has two options. First is to build the organizational process into the ERP software through customization. The second one is to change the practice followed by the firm to suit the process native to the ERP software.

    SAP B1 vs Customized ERP

    Comparison Aspect SAP Business One Customized ERP
    Bugs / Reliability
  • International Proven software so almost bug free.
  • Reliability almost 100%.
  • Created as per the needs of customer so too many bugs.
  • Reliability very poor
  • Accuracy
  • Data Accuracy almost 100%.
  • Data accuracy very poor
  • Technology Upgradation
  • Free with all updates, New module upgradation (free)
  • Fully Chargeable for every changes developed.
  • Vendor dependency
  • They can change the vendor at any point of time without damaging in software.
  • They have to depend on vendor for any types of solutions.
  • International Best Practises
  • Software designed keeping in mind the best and Standard practises to carry out business activity in the best possible manner.
  • No Software customized as per business process for particular business.
  • Tally

    Tally Accounting is a software used for accounting purposes. It is provided by Tally Solutions and is a standard business accounting software. It is very popular for accounting in India. It typically covers the day to day basic accounting & book keeping needs of any small organisation.
    • To fulfill legal requirements
    • To pay taxes and meet other statutory requirements
    • To keep the business running by managing receivables & payables, cash, bank.

    SAP B1 vs Tally

    SAP Business One Tally
    Target Clients
  • Small & Medium Enterprises (Traders, Manufacturers & Service Industry) (25 Cr to 1000 Cr Turnover)
  • Shops, Retail Outlets & Small Traders (< 25 Cr Turnover)
  • Main Business Areas Covered
  • Almost all aspects of any large organisation
  • Accounting & Book Keeping
  • Technology Upgradation
  • Free with all updates, New module upgradation (free)
  • Differentially Chargeable for every Version update
  • Costing
  • Slightly on the higher side but extremely high Value for Money ratio
  • Lower One time cost - but poor options for upgrade path.
  • Advanced Modules

    Material Requirement Planning
  • Extensive Coverage
  • Non Existent
  • Cost Valuation
  • Advanced - transaction level with predefined or dynamic apportionment
  • Very Basic & impractical
  • Budget Control
  • Detailed with Blocking, Warning & Comparative Reporting
  • Only for comparison
  • Approvals
  • Extremely Smart & Dynamic
  • Non Existent
  • CRM
  • Exhaustive & Integrated
  • Non Existent
  • Service Module
  • Detailed & Suited even for large service business house
  • Non Existent
  • Advanced Modules and functionalities in SAP B1

    Advanced Modules and systems

    Like any ERP software, the USP's of SAP Business One are the advanced modules and systems which are beyond typical customized software packages or standard Accounting packages such as Tally. These modules & systems provide the real differentiation over customized solutions or other non-integrated software packages < /b>

    Opportunity Management

    This module can be used to keep a track of all the activities before the receipt of orders.

    Material Requirement Planning (MRP)

    This module or wizard can be used to automate the entire procurement ordering or the production ordering system based on the inputs from :
    a. Sales Forecasting
    b. Sales Orders
    c. Existing Stocks
    d. Purchase orders in the pipeline

    It uses item parameters such as the make or buy, lead days, preferred vendors etc.

    Service Module

    This module can be used to manage the service based activities as well as maintain the post sales activities for products such as AMC, repairs & maintenance both in terms of spares and schedules etc.

    Activities Management

    This module can be used to manage the various activities that related to transactions , masters or ever standalone such as meetings, follow ups, phone calls, reminders etc. These activities could be tied to transactions such as purchase orders, sales invoices or masters such as BP or Item master. The activities have to be assigned to a user for a specific date and time and would thus pop up automatically on the for action and response by the user.

    Cost & Profit Centers

    This system can be used to classify & apportion the amounts related to transactions to the various cost and profit centers.

    The differentiation factors in SAP B1 over the systems available in various other packages are :
    a. The apportionment can be done as per pre-defined distribution rules
    b. The allocation can be altered even after posting
    c. The cost & profit centers can be defined as per G/L code d. The cost & profit centers can be defined to be optional or mandatory

    The above aspects are the main factor for the organisation to be able to practically maintain the cost and profit systems with much ease.

    Budget System

    This system can be used to define budgets against G/L codes

    The highlights or differentiation factors in SAP B1 over the systems available in various other packages are :

    a. You may define the budget on a daily, weeky, monthly or annual basis for each G/L account

    The above aspects are the main factor for the organisation to be able to practically maintain the budgets systems with much ease.

    Advanced Functionalities

    unlike most ERP systems, SAP Business one is extremely user friendly due to its being very user customisable and flexible nature. Its has a huge bunch of functionalities that make the operational aspects very smooth < /b>
    • Golden Arrow
      , golden arrows which are profusely found on almost all forms allows the user to navigate from one form to another based on the contextual data near the arrow. It can be either to look up masters or other transactions related to the referred data
    • Copy from / Copy to
      , This functionality typically displays a list of pending documents and allows the user to copy any document from the previous sub process chain

    Functional Modules of SAP B1

    • Administration, where setup of the various core settings in the application are done
    • Financials, where definition of Chart of Account are set up and the core Journal Entries can be created
    • Opportunities, where Lead generation are used to keep track of potential Sales and Purchases
    • Sales - A/R, where the sales flow (Quotation > Order > Delivery > Invoice) are managed
    • Purchasing - A/P, where the purchase flow (Quotation > Order > Delivery > Invoice) are managed
    • Business Partners, where master data of Leads, Customer and Supplier are maintained
    • Banking, where payment of Incoming (sales) and Outgoing (purchase) payments are created
    • Inventory, where master data of goods to be sold/purchased are maintained and their quantity/value in warehouses are tracked
    • Resources, where master data of resources (machines and people) to be used in production are defined (capacity and planning)
    • Production, where Bill of Materials master data are maintained and Production orders are created
    • Project Management, where you define projects (what you do when)
    • Material Requirements planning (MRP), where forecasts of needed items in sales/production are defined in order to make purchase order recommendations
    • Service, where management of service contracts are maintained and service calls are created
    • Human Resources, where employee master data (Names, contract information, roles, etc.) are maintained
    • Administration, where setup of the various core settings in the application are done

    Implementation Methodology

    Implementation Methodology
    Implementation activities are conducted in a phased manner with pre-defined milestones and toll gates. It is very important , right at the onset of the process, to clearly create the functional and cross functional teams and define their roles and responsibilities. It is also important to re-align their existing activities in order for the team to be able to allocate sufficient time and efforts towards the ERP implementation process.< /b>

    1. Business Process Study & Documentation

    • Preparation of white paper for process understandings
    • Preparation of Fitment Analysis & Gap Analysis for Business Processes with compare to SAP
    • Business one standard business process flow
    • Review & Approval of Solution for GAP Analysis
    • Review & Acceptance of Business Blue Print Documents
    • Change Management review and approvals

    2. System Design & System Realization

    • System Design and Configurations
    • System Testing
    • User Training – Process Owners
    • UAT ( User acceptance Testing) by Process owners
    • End User Training

    3. Final Preparation & Go-live

    • Defining Cut over date for closing balances preparations
    • Defining cut over Strategy
    • Collection & Verification of data
    • Uploading legacy data
    • Verification of uploaded Legacy data in SAP B1

    4. Post Go-Live

    • On site user Training and hand holding
    • Configuration fine tuning
    • Documentation fine tuning
    • Reports & Layout fine tuning

    Why Hard 'n Soft